Small fixes. Clearer workflows.

We build small systems and automations that reduce repetitive office work.

Your team is probably good at what they do. We help make sure the manual steps, scattered data, and repetitive admin work do not get in the way. Spreadsheets, CRMs, reports, automations, scraping, connected tools: we fix the operational side of the business so your team can focus on the actual work.

Tell us what is slowing you down.

Real fixes for real operational problems. We have done this work ourselves, so we know what actually helps.

See what we fix Tell us the problem
Under the hood

Practical automations, built around real work.

Active
Document Intake Flow
Trigger
Webhook
Receives document upload
Active
Action
Database Query
Checks document type
Running
Logic
Condition
Valid format?
Evaluating
Action
Send Email
Routes to right team
Sending
Output
Log Event
Records to audit trail
Logging
5 nodes
4 connections
1 condition branch
Workflow Builder

A document arrives, gets checked for type and format, routed to the right team, and logged for audit. No one has to intervene. This is the kind of thing we build.

The problem

Most internal workarounds were not designed.
They just happened.

A spreadsheet became the main system.
An inbox became a task manager.
A folder became a database.
A CRM became outdated because nobody had time to update it.
A weekly report became one person's Friday afternoon problem.
A manual process kept growing because nobody had time to stop and rebuild it properly.

Most businesses do not need a revolutionary new system. They need someone to look at how the work actually happens, find where information gets stuck, and fix the repetitive steps that quietly eat up everyone's time.

Those are exactly the kinds of problems we fix.

Our background

A small team with real operational experience.

SmallFix Studio is led by Zoltan, an operations and data specialist who has spent years inside the kind of work small teams need fixed. When a project calls for additional expertise, trusted specialists can join in. You always work with people who know this from the inside, not from a slide deck.

200+ freelance and client projects
Startups, investment teams, research projects
10+ years inside operational and data work
Read about Zoltan and the studio →

We know what it is like when

Useful information arrives from five different places and none of it is clean.

One report depends on five different spreadsheets.

The CRM only works if someone remembers to update it.

The "system" is really just one person remembering how everything works.

We help fix that.

What we fix

Come to us with the problem,
not a perfect brief.

You do not need to know what tool you need or whether it should be automated. Just tell us what is slow, clunky, manual, or taking longer than it should. We will figure out the rest.

Manual data entry

Your team stops re-entering the same data. Information moves from source to destination automatically, and nobody has to touch it in between.

Incoming information

New submissions, emails, and files get checked, cleaned, and sent to the right place without someone manually sorting through them every day.

CRM and customer data

Your CRM reflects what is actually happening. Leads are captured, follow-ups are tracked, and duplicates stop building up on their own.

Reports and dashboards

A report that used to take two hours to pull together runs in minutes. The data is already in one place, already formatted, already correct.

Documents and files

Incoming documents get checked, named, sorted, and logged without anyone doing it manually. The folder stays clean and nothing gets lost.

Scraping and data collection

Useful information arrives in a structured, usable format without anyone manually copying from websites or downloading exports every week.

Connected tools

Your tools share information with each other. No more double entry, no more checking three places for the same update, no more things falling through the gaps.

Light custom builds

A small tool that does exactly what your team needs, nothing more. Built to fit the actual work, not to require training or a manual to use.

If your problem is not on this list, reach out anyway. If we can help, we will tell you how. If we cannot, we will say so clearly.

How we work

We look at how the work actually happens.

01

You tell us what is slowing things down.

No polished brief needed. Just describe what happens today, who handles it, what tools are involved, and where things break or drag.

02

We find where the work breaks down.

We look at where information comes in, where it gets stuck, what gets copied, what gets checked, and what people still do by hand.

03

We suggest the simplest useful fix.

Not the most impressive-sounding solution. Not the most expensive one. The one that actually makes the work easier with the least unnecessary complexity.

04

We build it, test it, and make sure it fits.

We put the fix in place around how your team actually works, test it with real data, and refine it until it runs the way it should.

The fix might be a better spreadsheet, a cleaner CRM setup, an automation, a scraper, connected tools, or a small custom build. Sometimes it is just removing a manual step that never needed to exist. We choose whatever makes the work easier. Nothing more, nothing less.

Honest limits

What we do not do.

We do not build huge software systems.
We do not automate your entire company.
We do not force AI into every problem.
We do not create complicated systems your team will not use.
We do not pretend every problem is worth fixing.

If the problem is worth fixing, we will tell you.
If it is not, we will tell you that too.

What clients say

Zoltan worked with our team for over four years. Fast, responsive, and creative when it came to building solutions we didn't fully know how to spec. He took ownership in a way most contractors don't. The work he delivered genuinely changed how we operated.

Shadow analyst, European venture capital fund · 4-year engagement

I don't have time to manage the people I hire. That's the whole point of hiring them. Zoltan read the brief, was upfront about what it would take, and delivered when he said he would. No surprises.

Founder, US-based startup · via Upwork

We ran multiple projects through Zoltan over three years. On time, accurate, no need to follow up. That kind of consistency is rarer than it sounds.

Research team lead, international scouting agency · 3-year engagement

Ready to stop working around the problem?

Tell us what slows your team down. No brief needed. We will look at it and tell you honestly what is worth fixing.

No pitch, no follow-up sequence. We read every message.